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Executive Assistant

Executive Assistant

Alliance Recruitment Agency

Pukekohe East, Auckland Region, New Zealand

Created date: 2026-06-22
Valid upto: 2026-08-21

Executive Coordination

  • Manage and monitor emails, WhatsApp communications, and other correspondence on behalf of senior management.
  • Schedule, organize, and coordinate meetings, appointments, and calendar activities.
  • Send meeting invitations, reminders, and follow-up communications.
  • Maintain daily schedules and ensure effective time management for executives.

Task Management & Follow-ups

  • Track ongoing tasks, projects, and assignments across departments.
  • Follow up with team members regarding deadlines, deliverables, and pending actions.
  • Ensure timely completion of assigned tasks through regular monitoring and coordination.
  • Escalate delays or concerns to management when necessary.

Communication Management

  • Act as a liaison between senior management and internal teams.
  • Facilitate clear and effective communication across departments.
  • Draft, review, and circulate internal communications, reports, and updates.
  • Coordinate information flow between stakeholders and management.

Documentation & Reporting

  • Maintain accurate records of meetings, discussions, action items, and task updates.
  • Prepare reports, presentations, meeting minutes, and status summaries.
  • Organize and maintain digital files, documents, and correspondence.
  • Develop and maintain trackers for tasks, projects, and follow-up activities.

Administrative Support

  • Assist in day-to-day administrative and operational activities.
  • Coordinate travel arrangements, meeting logistics, and event schedules if required.
  • Support management in handling confidential information and documentation.
  • Ensure smooth execution of administrative processes and office coordination.

Qualification :

Bachelor degree

Primary Responsibilities :

Education

  • Bachelor's Degree in Business Administration, Commerce, Management, or related field.
  • Additional certification in Administration or Executive Assistance is an advantage.

Experience

  • 2–5 years of experience as an Executive Assistant, Personal Assistant, Coordinator, or Administrative Executive.
  • Experience supporting senior management or leadership teams preferred.

Technical Skills

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Experience using Google Workspace and digital collaboration tools.
  • Calendar and meeting management.
  • Documentation and report preparation.
  • Task tracking and follow-up management.

Soft Skills

  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • High attention to detail and accuracy.
  • Problem-solving and decision-making skills.
  • Ability to work under pressure and meet deadlines.
  • Professionalism and confidentiality.

Preferred Candidate Attributes

  • Strong and confident personality.
  • Proactive and self-driven approach to work.
  • Excellent follow-up and coordination capabilities.
  • Assertive yet professional communication style.
  • Ability to independently manage senior-level coordination.
  • Disciplined, dependable, and highly accountable.

Key Competencies

  • Executive Support
  • Calendar Management
  • Communication Coordination
  • Task Tracking & Follow-up
  • Documentation Management
  • Stakeholder Coordination
  • Time Management
  • Administrative Excellence
  • Problem Solving
  • Organizational Skills

Key Performance Indicators (KPIs)

  • Timely completion of assigned tasks and follow-ups.
  • Meeting scheduling accuracy and effectiveness.
  • Response time to communications and requests.
  • Documentation accuracy and record maintenance.
  • Executive satisfaction with support services.
  • Coordination efficiency across departments.
  • Adherence to deadlines and reporting timelines.

Location

: Alliance Recruitment Agency

: https://alliancerecruitmentagency.com/

:

+91 8980018741

: 2 To 3 Years.

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